Underwriting Checklist
Documents Required for Ship Insurance
Prepare the right documents before applying. Complete and clear files help the underwriting team move faster from application to proposal.
Core Documents
Company Registration & KYB
Certificate of incorporation, trade licence, company profile, directors and UBO details.
Certificate of Registry
Official vessel registration, flag state details, port of registry and ownership documentation.
Class Certificate & Class Status
Class society certificate, class status report, recommendations and conditions of class.
ISM DOC / SMC / ISPS
Document of Compliance, Safety Management Certificate, ISPS/ISSC and safety management evidence.
Q88 / Vessel Particulars
Q88, vessel specification sheet, GT/DWT, year built, flag, IMO number and technical manager details.
SIRE / OCIMF / CDI Report
Latest tanker vetting report, inspection findings or equivalent operational review where available.
Cargo Invoice / Bill of Lading
Cargo invoice, bill of lading, packing list, cargo value, commodity details and HS/description.
Route & Trading Area Declaration
Loading/discharge ports, voyage route, annual trading area, war-risk zones and high-risk waters.
Claims History / Loss Runs
Previous 3–5 years claims, loss runs, incidents, detentions, cargo losses or no-known-loss declaration.
Existing P&I / Insurance Certificate
Current or previous P&I, H&M, cargo, war risk or liability certificate if already insured.
Blue Card / CLC / Bunker / WRC
CLC, Bunker Convention, Wreck Removal or Blue Card documents where applicable.
Bank Reference / Finance Details
Bank reference, payment contact, mortgagee/lender details or proof of financial standing.
Sanctions & Compliance Declaration
Ownership, beneficial ownership, cargo, route and counterparty sanctions declaration.
Other Supporting Documents
Charterparty, voyage order, SOPEP/SMPEP, oil spill response arrangements or extra evidence.
Additional documents may be requested depending on vessel type, trade, cargo, route, limit, certificate requirement, sanctions exposure and claims history.